Privacy Policy

1. Who we are

This website is operated by PASAS, based in Oaselaan 27 a1, 3360 Bierbeek, Belgium.

If you have any questions about this Privacy Policy, you can contact us via the contact form of this website.

2. What data we collect

We may collect and process the following types of personal data:

  • Contact data (e.g. name, email address) when you contact us via forms or email
  • Technical data such as IP address, browser type, device information, and operating system
  • Usage data (e.g. pages visited, time spent on the website)
  • Form submissions via our contact forms (WordPress forms or plugins such as Contact Form 7)

We do not intentionally collect sensitive personal data.

3. Contact forms

When you contact us via our contact form or by email, we process the personal data you provide, such as your name, email address, and the content of your message, in order to respond to your inquiry and manage communication with you.

Contact form submissions are handled via our website’s contact form system and are sent to us by email. In addition, submitted messages may be stored within our website database for administrative purposes using the Flamingo plugin.

We only retain this information for as long as necessary to:

  • respond to your inquiry
  • manage ongoing communication
  • maintain a record of correspondence where needed for administrative purposes

Stored contact form submissions are accessible only to website administrators and are not shared with third parties.

We do not use this data for marketing purposes unless explicitly agreed.

4. Cookies and consent (Complianz)

This website uses cookies to ensure proper functionality and to improve user experience.

We use the cookie consent management tool Complianz GDPR/CCPA Cookie Consent to:

  • request and store your cookie preferences
  • block non-essential cookies before consent
  • document your consent in accordance with GDPR requirements

You can change or withdraw your consent at any time via the cookie settings banner.

5. Cookies we use

Cookies may include:

  • Essential cookies (necessary for website functionality)
  • Functional cookies (e.g. remembering preferences)
  • Analytics cookies (only if consent is given)
  • External media cookies (e.g. Vimeo, YouTube embeds, if used)

6. Third-party services

We may use third-party services that process limited personal data:

Google Fonts

This website uses web fonts such as Montserrat to improve visual appearance.

Fonts are hosted locally on our server (via WordPress/Bridge theme configuration). No connection to Google servers is established when loading fonts.

Embedded content

Pages may include embedded content from:

  • YouTube
  • Vimeo
  • Google Maps

These services may collect usage data when you interact with the embedded content.

WordPress / Bridge theme

This website is built using WordPress and the Bridge theme by Qode Interactive. These systems may use technical cookies to ensure proper website functionality.

7. Legal basis for processing

We process personal data based on:

  • your consent (Art. 6(1)(a) GDPR)
  • legitimate interest (Art. 6(1)(f) GDPR), such as website security and basic analytics
  • legal obligations (Art. 6(1)(c) GDPR), if applicable

8. Data retention

We retain personal data only as long as necessary for the purposes described in this policy, or as required by law.

Contact form submissions are typically retained for 12 months unless further communication requires longer storage.

9. Your rights under GDPR

You have the right to:

  • access your personal data
  • request correction of inaccurate data
  • request deletion of your data
  • withdraw consent at any time
  • object to processing
  • lodge a complaint with a supervisory authority

10. Data security

We take appropriate technical and organisational measures to protect your data against loss, misuse, or unauthorised access.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.

12. Contact

For any questions regarding this Privacy Policy, please contact us via the contact form of this website.